Privacy Policy

1. Introduction

UK AI Consulting (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, engage with our services, or communicate with us.

We operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

UK AI Consulting is a UK-based consultancy specialising in enterprise AI strategy, automation, and AI partner retainers.

If you have any questions about this policy or how we handle your data, please contact:

Email: [Insert Email Address]
Address: [Insert Registered Business Address]

3. The Data We Collect

We may collect and process the following types of personal data:

Information You Provide Directly

  • Name

  • Company name

  • Job title

  • Email address

  • Phone number

  • Information submitted via contact forms

  • Information shared during consultations or discovery calls

Information Collected Automatically

  • IP address

  • Browser type and version

  • Pages visited and time spent on the website

  • Device type

  • Referral source

Business Information

If you engage us for consulting services, we may process:

  • Operational workflows

  • Business documentation

  • System access credentials (where agreed)

  • Internal process information

We only process what is necessary to deliver agreed services.

4. How We Use Your Data

We use personal data to:

  • Respond to enquiries

  • Deliver consulting and AI partner services

  • Send relevant communications

  • Improve website performance and user experience

  • Manage client relationships

  • Comply with legal and regulatory obligations

We do not sell personal data.

5. Lawful Basis for Processing

We process data under one or more of the following lawful bases:

  • Consent – where you have opted in

  • Contract – where processing is necessary to deliver services

  • Legitimate Interest – to operate and improve our business

  • Legal Obligation – to comply with UK law

6. Data Sharing

We may share data with trusted third parties where necessary, including:

  • Cloud hosting providers

  • CRM and communication platforms

  • Payment processors

  • Professional advisers (legal, accounting)

All third-party providers are required to process data securely and in accordance with UK GDPR.

We do not transfer personal data outside the UK unless appropriate safeguards are in place.

7. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

  • Secure cloud infrastructure

  • Access controls

  • Encryption where appropriate

  • Role-based access to client information

While we take security seriously, no system is completely secure.

8. Data Retention

We retain personal data only as long as necessary for:

  • Delivering services

  • Fulfilling contractual obligations

  • Meeting legal requirements

When data is no longer required, it is securely deleted.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise any of these rights, contact us at [Insert Email Address].

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

10. Cookies

Our website may use cookies to:

  • Improve functionality

  • Analyse traffic

  • Enhance user experience

You can manage or disable cookies via your browser settings.

A separate Cookie Policy may provide further details.

11. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices of external sites.

12. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be published on this page with an updated effective date.